Business Central Proof of Delivery

What Business Central captures on Posted Sales Shipment today

The Posted Sales Shipment record is Business Central’s standard surface for closing a shipment. It sits at the warehouse and ledger close, not at driver-app capture in the field.

• Posted Sales Shipment record. Created when a sales order ships. Captures shipped items, quantities, ship date, carrier, tracking number, and the warehouse user who completed the shipment.
• Custom fields. Tenants commonly add custom fields to Posted Sales Shipment for delivery notes, internal references or business-specific data.
• Document Attachments. Documents can be attached to records, including delivery notes scanned in by the warehouse team or POD images uploaded after the fact.
• Storefront order tracking. Customers can see the shipment status on the storefront once Posted Sales Shipment is closed.

Everything above sits at the ledger and warehouse layer. The Posted Sales Shipment record was not designed to be the surface a driver opens at a customer’s door to capture a signature.

What a real POD capture workflow includes

The driver standing at the delivery point has a defined job: prove the load arrived and capture the evidence the business needs. The workflow has to support that without bouncing through ERP forms.

• Photos. The dropped load on the customer’s premises. Damaged carton evidence if the load arrived broken. Asset placement for a piece of equipment.
• E-signatures. From the receiving customer or a named recipient. Captured on the driver’s device, time- and location-stamped.
• Conditional outcomes. Delivered, refused, partial, failed. Each outcome carries a reason code, and each kicks off a different follow-up (invoice immediately vs. trigger a redelivery vs. escalate to customer service).
• Custom forms per task type. Cold-chain delivery: temperature reading at drop. Restricted access: gate access code or doorman name. Hazmat: handling form. Equipment install: asset serial scan.
• Timestamps and GPS. Auto-captured at the moment of completion, irrespective of when the device is online.
• Offline-first. Captures queue on the device if the signal is patchy. Sync happens automatically when it returns.
• References that flow back to the ERP. The image isn’t useful if it sits in the driver’s camera roll. POD has to land on the right ERP record so AR can invoice and customer service can audit.

Where Business Central users land today without configurable POD

Two patterns are common before a POD layer is added. Both work at small scale and break at volume.

• Camera roll plus manual upload. Driver photographs the dropped load on a personal phone. Driver gets a signature on a paper note pad. At the end of the day someone manually uploads the photos to the Posted Sales Shipment record (or to a shared drive, or to nowhere). Cycle-time on AR stretches because POD lands a day or two late.
• Third-party POD app, manual sync. Driver uses a basic POD capture app that lives outside the Business Central data model. POD evidence sits in the third-party tool; flow into Business Central is a CSV export or a copy-paste. The driver workflow works, the data flow doesn’t.

Either pattern blocks two things: instant AR invoicing on completion, and instant customer service audit when a customer disputes a delivery.

How eLogii captures POD

POD configuration sits at the route, stop or task-type level in eLogii. The same driver app handles different POD flows depending on what the stop needs.

• Photos. Driver captures one or several photos. Images are stored and referenced from the eLogii task.
• E-signature. On-screen signature capture from the receiving customer. Image and signer name held against the task.
• Conditional outcomes. Branching workflows by outcome. A failed stop captures a reason code and can trigger a re-attempt rule or escalation.
• Custom fields. Configurable per task type. Required vs. optional, free-text vs. picklist vs. numeric, with validation.
• Barcode scan. Camera-based scanning for items, pallets, serial numbers, asset tags.
• Time and GPS stamp. Automatic at moment of completion.
• Offline-first. The driver completes the stop and captures everything on the device. Sync happens automatically when signal returns.

How POD writes back to Business Central

Once the driver completes the stop, the captured POD data flows from the device to eLogii, and from eLogii to Business Central. The exact Business Central target record is a configuration choice during the integration build, but the typical pattern is straightforward.

1. Driver completes the stop. Photos, signature, conditional outcome, custom form fields captured in the driver app. Offline-first.
2. Sync to eLogii. When signal is available, captures land on the eLogii task in real time. Signature and photo images are stored; references are surfaced on the task record.
3. Write to Business Central. The integration writes the POD references back to Business Central via Business Central REST API v2.0: typically against the linked Posted Sales Shipment record using custom fields for POD reference, signer name, signature image URL, photo URLs, conditional outcome and any custom form data.
4. AR and CS see the POD inside Business Central. The moment the write-back lands, AR can invoice and customer service has the audit trail without leaving Business Central.

If a tenant prefers to land POD references on the sales order or a linked custom record instead of Posted Sales Shipment, that is a configuration choice during the integration build.

Frequently asked questions

Does Business Central capture proof of delivery natively?

The Posted Sales Shipment record can hold notes, custom fields and file attachments, and the shipment confirmation step closes the fulfillment in the ledger. That is the warehouse-side view of “delivery”. Business Central does not ship a driver-app POD capture workflow: no in-app e-signature surface, no configurable POD forms per stop, no conditional outcome handling for failed visits, no offline capture for rural routes.

What does a real POD capture workflow include?

Photos of the dropped load. E-signatures from the receiving customer or named recipient. Conditional outcomes: delivered, refused, partial, failed and the reason. Configurable form fields per task type: temperature reading for cold-chain, gate access code, asset serial, hazmat handling. Timestamps and GPS coordinates. Offline capture so the driver isn’t blocked by patchy signal. References that flow back into the ERP record.

How does eLogii’s POD capture work?

Configurable per route, per stop or per task type. The driver opens the stop in the eLogii driver app, follows the configured capture flow (photos, signature, custom fields, conditional outcome), and submits. Captures are offline-first; they queue locally and sync when signal returns. References (image IDs, signature image references, form data) sit on the eLogii task, and the integration writes the relevant references and outcomes back to Business Central.

Where in Business Central does the POD data land?

Typically against the linked Posted Sales Shipment record (the standard Business Central record for a closed shipment), using custom fields for the POD reference, signer name, signature image URL, photo URLs, conditional outcome and any custom form data. Some tenants prefer to land it on the sales order or a linked custom record; the exact target is a configuration choice during the integration build. Once written, AR can invoice the moment the driver completes the stop.

Can Business Central users see the POD inside Business Central?

Yes. The POD reference and any captured form data land on the Posted Sales Shipment (or whichever record the integration targets) as standard Business Central fields. Users with access to that record see the POD without leaving Business Central. Photo and signature images can be linked from the record or stored as Document Attachments depending on the integration design.