Manually planning routes for your drivers is a time exhausting process - we all know that. You’ve got a list of drop-off locations, a list of items, and a list of drivers, and now you need to map out everything and create routes and driver schedules.
Fortunately, some of the driver schedule Excel templates we have to show you might help speed up things.
Also, if you read till the end, we’ll show you an even better way to optimise your entire last-mile delivery, create fully optimised routes, and assign drivers in minutes.
But now, let’s start with driver schedule Excel (and Google Sheet) templates. We divided templates into three groups - one-person, basic, and advanced - depending on your needs and the complexity of your operations.
As its name says - this template is perfect for companies with 1-5 drivers with less than 10-20 daily tasks each.
This driver schedule template has everything you need - from the fundamental driver to the primary delivery information.
Once you fill in this template for a particular day or week, you can even print this and give it directly to your driver.
As you can see, this one provides similar information to the one above, but it’s designed for more people and vehicles.
If you’re a small last-mile delivery company doing less than 50-100 orders a day with no more than 5-10 drivers, this template is the right one for you since it’s basic and easy to use.
What are the key features of this template?
As you can see, it’s super simple and frictionless.
Upon downloading the template, read comments inside the column names to understand how to use this driver schedule template.
If you’re doing more than 50+ orders a day with 7-10+ drivers, this driver schedule template is the best fit for you.
As you can see, it comes with four main views:
Let’s break them down.
Let’s start with the driver information sheet.
For easier usage across the entire excel template, each driver has his own unique ID. You can use whatever formula you want for the ID. We like to keep it simple -> Initials and a number in case multiple people have the same initials.
Then we have the basic information, such as the Address of living, phone number, salary, and assigned vehicle.
On the right side, you’ll see the shifts for each driver in a specific month.
Here we have basic information for each vehicle in our fleet.
We’re personally using registration plates as the ID for each vehicle. Then we have the brand name, vehicle type, and production year.
An interesting data point here is load size. It tells you the capacity of each vehicle, so you can better plan and coordinate the onboarding and overall route optimisation.
In the end, we have an assigned driver to know who is driving a particular vehicle.
Here comes a vital part of the entire driver schedule template—your orders.
This sheet lists all orders (and their information) you have on specific days of the month.
In this sheet, we have:
We also have recipients’ information:
At the bottom of each day, we have statistics for:
Here comes the alpha and omega of your driver schedule template - the delivery management sheet, or as I also like to call it, the dashboard.
Here you have the most critical information for each delivery you have to make, such as the following:
On the right side, you also have some information your drivers need to fill out:
Love this driver schedule Excel template?
Are you tired of manual work? Mapping out different locations, searching for the best and most cost-effective routes, and then filling all the information in the driver schedule templates?
What if there’s a better way to plan your routes and deliveries?
A little bit of shameless self-promotion, but meet Elogii - a route optimisation and delivery management platform for SMBs and enterprise last mile delivery companies.
In just a couple of clicks, Elogii will:
You read it right - in a couple of clicks.